What is the maximum amount of people The Nest can accommodate?
Our venue will hold up to 300 of your guests inside with either a DJ or a band and dance floor.
How do your packages work?
We have 2 different packages with separate varying rental times. Please see our packages and amenities guide about the differences between each package.
How many tables and chairs are available to use?
We include 300 white cross back chairs, 32 60″ round folding tables, 5 cocktail tables, and 4 8′ folding tables in the luxury package. We will provide one setup of your tables and chairs, and include 1 tear down of tables and chairs. Please see the amenities guide for more information.
Are you open to working with vendors not on your preferred list?
Yes! We welcome working with different vendors and at this time we do not charge an additional fee if you decided to work with someone outside of our list. We will require that they present additional documentation before they are welcome to preform their services at our venue.
What is the benefit of working with your preferred vendors?
Our preferred vendors are who we feel some of the best vendors in the industry and have a proven history of excellence in their work at The Nest. They are vendors you can trust and will have preformed there services at our venue before, being able to confidently give you reassurance and guidance in the planning process.
How many other events will take place the day of our event?
We believe in only hosting one event per day.
Do you provide linens, decor, or any tableware?
Unfortunately, we do not. All event decor is brought in through vendors. We do have a sweetheart table and tin metal satellite bar you are welcome to add on to your rental at any time. Both pieces are available, and we will place them for you on the day of your event. Additionally, we have a large wooden cross available for rent and can serve as the focal point of your ceremony and reception.
Is a wedding coordinator included in our rental package?
No, we do not include a wedding coordinator in your package at this time. We have a list of different wedding coordinators whom we believe will be able to serve you at this capacity best listed here. Additionally, we will have a staff director onsite throughout your rental time to answer all questions and manage the venue for you.
What are the restrictions on decorations?
We do not allow glitter, confetti, cornmeal, loose straw, dark flower petals, real candles, mylar balloons, dried flowers, sprinkles or any non-biodegradable products. We do not allow staples, nails, screws, or duct tape on walls or floors. 3 M command hooks are the best to use if you wish to hang anything in the venue. If you have any other decorations you want to use and are unsure if they are welcome, please contact Whitney for clarification.
Are we allowed to have fireworks or sparklers?
Yes! We have a couple preferred firework vendors that we will require you to use. If you are interested in their services, please inquire further with the venue! For a sparkler exit, we only 18-24” sparklers and must be lit 9’ away from the barn in a designated area specified by the Nest. All sparklers must be properly extinguished into a sand bucket provided by the venue.
What is your alcohol policy?
Please see our Alcohol Policy.
How does clean up work at the venue?
It is the client’s responsibility to ensure all event trash is taken out at the end of the evening. The Nest will provide an onsite dumpster for your event’s garbage, all vendor trash, and any waste created from time spent at the venue. Our client is also responsible for his/ her belongings, and all event decor brought in. Included in our client’s package is a cleaning crew that will deep clean the venue after your event.
Do we need to purchase wedding insurance?
Yes, we require all clients to present us with proof of wedding insurance 30 days before your event either through our preferred carrier or an approved carrier. Event insurance cost range between $250-$450 depending upon what you get covered.
Do you have onsite parking and do our guest have to pay to park?
Yes, we have enough onsite parking for 300 guests and additional vendors. Your guests will not have to pay to park at our facility
Will we need to have security at our wedding?
Yes, but The Nest will provide security. This cost is not included in your package and will be due 30 days before your event date. Our officers will be contracted an hour before your ceremony and will stay an hour after your event. Our officers charge $40.00 an hour per officer, and the number of officers needed varies based on your overall guest count.
Are pets allowed at The Nest?
In most cases, yes. We love our four-legged friends, but we need them to remain outside at all times during an event on a leash. If a staff member finds any leftover remnants the next day, a disposal fee of $100.00 will be deducted from the client’s security deposit.
Can we take bridal or engagement photos before our event?
Yes! We include one private complimentary 2-hour bridal or engagement photo session on our property in our luxury package. Due to hosting events during the weekend, we can only schedule photo sessions Wednesdays-Saturdays during regular business hours 10 am – 7 pm pending availability. If you are interested in scheduling a photography session with us and you are not purchasing the luxury package, we have a 2 hour minimum for all photoshoots that starts at $250. Every hour added on after is $150. Please email Whitney for avalibility.
Do you allow for candles?
Yes, all candles must be lit in an enclosed container and placed on a flat raised surface. We do not allow for candles to be placed on or near the ground inside and or outside the venue.
Do you include a golf cart to help our guests?
Yes, we include a golf cart with your package to help any of your guests as well as vendors come and go. Only a Nest Manager, or security are allowed to operate the vehicle.
Do you include a sound system and microphones?
We have an indoor and outdoor Bluetooth sound system that any device can connect to, but we would only recommend using it for atmosphere music. We have a list of preferred DJ’s and bands that can provide sound for your event and highly recommend their services. We also do not include microphones. Any of our preferred DJ’s and bands can supply additional mics for your event.
Does The Nest have overnight accommodations?
Unfortunately, not at this point. We are happy to suggest our preferred hotels and places of lodging for your guests! Please inquire further for hotel recommendations.
How do rehearsals work at The Nest?
We only allow for our clients to have a day of rehearsal during the original contract hour. If you would like to have additional in the morning to host a rehearsal on site, you are welcome to purchase up to 2 additional hours before the contract time . Each additional hour prior to the contract start time is $250.00.
If we want to go past the contract time, are we allowed and how much would it cost?
We allow our clients to add up to two additional hours at the end of their contract time. Each hour added on will be an additional $500.00.
Do you extend discounts to active military, first responders, or teachers?
Yes! We happily extend a 5% discount to all active military, first responders, and teachers. Proof of service must be presented upon booking in order to receive the discount.
Will Uber or Lyft pick up or drop off our guests?
Unfortunately, these services are not a reliable form of transportation in Ponder. Please arrange transportation for your guests or let them know to organize another method of travel. If you would like any vendor recommendations for car services, please inquire further.
Are our guests allowed to smoke or use e-cigs?
Yes, we have two designated areas outside for your guests; however, we are a non-smoking facility inside, including e-cigs. Please make sure all guests are made aware of our designated areas in the front and back of the venue. We will provide two smoking poles for your guests to extinguish their cigarettes.
How much do I need to put down to secure my date?
We require a 1/2 down deposit on the venue price to secure your date. The final payment is due 30 days before your event.
Is there a security deposit?
Yes, we require a $1,000.00 security deposit at the time of signing the contract. You will receive your deposit back within ten business days after your event once we have thoroughly inspected our venue and property for damages.
What are your preferred methods of payment?
We gladly accept cash, a check, or a free ACH bank transfer online. We do not accept credit cards at this time. Please make checks payable to The Nest at Ruth Farms LLC and mail them to our mailing address at P.O. Box 215 Ponder, TX 76259.
If you have any more questions, please email Whitney at firstname.lastname@example.org and we will do our best to answer them!
Thank you! – The Nest